Job Title: Accounts Payable Specialist
Department: Accounting
Job Summary:
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. This role is essential to maintaining accurate financial records and ensuring the timely processing of vendor invoices and payments. The ideal candidate will have experience in accounts payable within the automotive industry or in a similar environment, with a keen eye for detail and a strong understanding of accounting principles.
Key Responsibilities:
- Invoice Processing: Review, verify, and process incoming invoices for multiple dealership locations, ensuring accuracy and compliance with company policies.
- Reconciliation: Reconcile vendor statements and resolve discrepancies by communicating effectively with vendors and internal departments.
- Payment Preparation: Prepare checks, electronic payments, and ACH transfers, ensuring all payments are timely and correctly authorized.
- Record Keeping: Maintain accurate and organized records of all accounts payable transactions, including filing, scanning, and archiving documents.
- Expense Coding: Assign proper general ledger codes to invoices and expenses, ensuring correct allocation of funds across departments.
- Vendor Management: Manage vendor accounts, including setting up new vendors, updating information, and maintaining positive relationships through prompt responses.
- Month-End Close Support: Assist with month-end closing procedures by providing reports, reconciling accounts, and ensuring all transactions are accurately recorded.
- Compliance & Reporting: Ensure compliance with accounting standards, policies, and procedures, and assist in preparing periodic financial reports as required.
- Cross-Functional Support: Collaborate with the finance and accounting teams on special projects, audits, and other department needs.
Qualifications:
Experience: 2+ years of accounts payable experience, preferably in the automotive industry or a multi-location environment.
Skills:
- Proficiency with accounting software (experience with CDK, Reynolds & Reynolds, or other dealership software preferred).
- Strong knowledge of Microsoft Excel and other MS Office applications.
- Excellent attention to detail and organizational skills.
- Ability to handle sensitive information with confidentiality.
Attributes:
- Strong communication skills to work effectively with vendors and team members.
- Self-motivated and able to manage time effectively in a fast-paced environment.
- Problem-solving skills to resolve discrepancies and reconcile accounts.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company contribution
- Employee discounts on vehicles and services
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About Us:
We value integrity, teamwork, and a commitment to excellence. If you’re looking to grow your career in a supportive and dynamic environment, we’d love to hear from you!
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Schedule:
Work Location: In person
