- -Have you worked as a fleet manager/coordinator, lead mechanic, or auto parts professional?
- -Have you supervised a team?
- -Can you source specialty parts for automotive and heavy equipment projects?
- -If you answered, “Yes!” to these questions, please keep reading…
About the opportunity In this position, you will serve as the coordinator for mechanical repair work, maintenance, and overall efficiency of the fleet of vehicles/machines used at The Professional Tree Care, one of the Bay Area’s most respected tree care companies.
We believe this is a distinguished role for someone who knows the auto and/or auto parts industry well yet no longer wants to be involved in the day-to-day physical labor of fixing machines. The right person for this role will have a great deal of knowledge about mechanical work, be computer savvy, able to run reports regarding inventory and labor hours, and able to communicate well via email and with a wide range of people from entry-level mechanics to our Director of Finance.
Reporting to the CEO with a dotted line to the EACC (Executive Assistant to the CEO & head of Corporate Communications), you will schedule, and track mechanical repair work, monitor inventory, and coordinate with our Project Managers each evening to ensure the equipment needed for the next day’s jobs are ready to go. You'll also serve as the supervisor to our three teams of mechanics. This involves having a large scope of knowledge for automotive parts, repairs, diesel engines, and the ability to communicate well with diverse teams.
About the company Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in West Berkeley, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. We are known for excellent customer service, and the ability to remove enormous trees using large cranes and heavy equipment.
What makes us unique? We recycle material removed from job sites at our own Green Waste Recycle Yard, mill logs into boards and create organic mulch from wood chips. We also have the staff, equipment, resources, and experience to perform tree services at any scale.
Your Responsibilities Include:
- Schedule and track maintenance and repairs using Tatems Fleet Maintenance software database for three regional locations
- Manage a wide variety of projects to ensure they are completed in a timely manner and that labor hours and parts are being appropriately charged to each project
- Review and approve weekly timecards & authorize overtime as needed
- Source parts, as needed, to aid the progression of projects
- Supervise mechanics, learn their areas of expertise, and delegate wisely; collaborate with peers to balance daily workloads across all three locations. Reviewing existing job responsibilities and assigning duties to team members
- Provide maintenance records to our Administrative Fleet Management Administrative Assistant
- Create reports and printouts using Tatems that allow us to understand which teams are most productive and efficient
- Develop and implement a strong working system to guarantee reliable and accurate execution of projects
- Work with our Fleet Administrative Assistant to update government-regulated databases
- Sell vehicles and machinery no longer needed
- Locate out-of-stock parts from outside sources and submit emergency orders as needed.
- Follow up on back-ordered parts to keep repair projects flowing smoothly
Requirements, Experience, Skills, and Abilities
- Our ideal candidate will have previous experience working in the mechanical field, either as a Parts Manager, Fleet Manager, Fleet Coordinator, Mechanic, or something related to high-volume maintenance and repair of machinery, trucks and heavy equipment
- You have previously managed a team
- You work at a fast pace, pay attention to detail, and can manage a wide variety of tasks efficiently. Note: this role is best for someone with a great memory! And, yes, there will be a test.
- Valid and clean* CA Driver’s license. (*no points)
- Reliable transportation to/from work
- A positive motivator and leader to other employees
- Solid time management skills and the ability to use SOFTWARE apps to keep track of your to-do list on your phone and computer
- You live within an easy commute of West Berkeley. Our address is 2828 8th Street. Please hop on Google maps, set the travel time to 7:00 a.m. to determine how long your commute will be. The person we hire will live within a 40-minute commute of the office
- The standard stuff: Smart with great problem-solving skills. Able to keep personal phone calls and non-work-related chit chat to a minimum, being extremely hardworking and emotionally intelligent
- Computer and software skills: Microsoft Suite, Word, Excel, etc.
- Authorized to work in the United States without sponsorship
- Able to pass a drug test for illegal drugs and a physical exam to set the bar for your current health status
- Bonus points will be given to folks who have:
- Fleet experience – ordering parts, working with engines,
- Bonus points for being Bi-lingual English/Spanish
- Bonus points for Class-A/truck license
- Bonus points for specific experience working on equipment used in the tree care industry such as Morebark chippers, skidders, stump grinders, excavators, log loaders, skid steer loaders, cranes, and mulchers
- Bonus points for certifications in First Aid, Safety Training, CPR, Safe Driver, or other work-related trainings
Compensation and Benefits This is a full-time, year-round position with a starting salary of between $66,500.00 and $74,880.00 depending on your relevant work experience, fit for the role, and fit to our company culture. The position comes with competitive benefits including:
- Paid vacation/PTO (earned/accrued as you accumulate hours)
- 6 paid holidays
- 5 paid sick leave days
- Access to a 401(k) account
- Employee referral program
- Gas card or gas reimbursement when using your own vehicle.
- After 90 days of employment 50% contribution toward Kaiser/medical, dental, and optical insurance for employees
- We are open to hearing from folks with other compensation requirements. Please provide details in a cover letter or email.
Work Environment Our new Fleet Coordinator will work full-time, Monday through Friday, at three mechanical yards based in Berkeley and Richmond, CA.
Initially, you may need to be the first person on-site and the last to leave. Folks who are not available to work five ten-hour days should not apply. Overtime is paid, of course, beyond eight hours in any day.
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