Job Title

Fleet Maintenance and Compliance Manager

Reports To

Vice President – Continuous Improvement

Position Location

Greeley, CO

Department

Shared Services

Position Type

Full Time Regular, Benefit Eligible

FLSA Status

Exempt, Salary

Compensation

$100,000 to $130,000; commensurate with experience

Last Reviewed

05/08/2024

Travel Required

Up to 10%

Position Open

August 12, 2024

Position Closes

August 31, 2024

Minimum Qualifications

Five years of experience with maintenance management.
Three years of experience with DOT compliance and standardization.
Three years of experience in direct management of personnel.
Valid Driver’s License and acceptable Motor Vehicle Record (MVR).

A Little About Us

EnviroTech Services exists as a company of “People helping people improve their environment.” This is more than our tagline; it is how we conduct our business every day. Do right by the customer, do right by yourself and do right by the company! Whether we are providing de-icing products to make winter travel safer or applying technology to reduce dust and improve travel on unpaved roads, our stated goal is to make the environment better for those within it. We strive to improve the natural environment we all live in together. We intend to improve the environment our customers struggle in. We aim to improve the environment of our business partners. Most importantly, we show up every day to make the environment our employees work in the best we can make it.

About Your Role

The Fleet Manager oversees all commercial vehicles, drivers, and related assets. This role will manage operations, ensure compliance with external and internal policies, optimize performance, and maintain cost-effective practices. Key duties involve purchasing and maintaining vehicles, coordinating maintenance and repairs, monitoring driver adherence to schedules and safety practices, and implementing company-wide standards. The Fleet Manager will coordinate maintenance, oversee maintenance record-keeping, manage registrations, ensure compliance with DOT regulations, and drive continuous improvement initiatives across all fleet operations. Drive excellence in fleet management through proactive project management, fostering a culture of compliance, safety, and efficiency across all fleet operations.

Duties and Responsibilities

Essential Duties and Responsibilities include the following. Assist with other duties as assigned.

Develop and optimize the utilization of external mechanical contractors, handling administrative paperwork in collaboration with finance to ensure seamless processing.
Provide input on expense budgets to management, supporting safe and efficient truck fleet operations.
Offer recommendations on capital expenditure budgets, analyzing equipment replacement needs to maintain safe and efficient fleet operations.
Research, estimate costs, and recommend changes or modifications to truck equipment, leveraging supplier and vendor data.
Acquire national vendor repair accounts, negotiating nationwide pricing to ensure efficient billing and reduced maintenance costs.
Facilitate procurement processes by preparing and submitting purchase requests for equipment, inventory, and parts using the company's IFS computer system.
Lead the planning and implementation of safety policies and procedures, ensuring compliance with OSHA rules and DOT regulations while investigating accidents and injuries and compiling necessary reports for regulatory agencies.
Ensure all DOT, compliance and safety requirements are adhered to and properly reported, including maintaining driver qualification files (DQF), medical certifications, driving records, employment history, and hours-of-service, as well as conduct regular audits of documentation to remain compliant.
Oversee the Company’s drug and alcohol testing program, ensuring compliance with DOT regulations, while acting as the Designated Employer Representative (DER).

Core Competencies

Detail Oriented - Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Supervisory Responsibilities

The position has immediate oversight of team members most of the time performing the same or directly related work as those the position leads.

Working Conditions

The work environment is the typical office and plant operation The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand for prolonged period of time and use hands to handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds and should do so in a sound and safe manner. This job’s specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
May be required to work irregular hours, nights and weekends or holidays and may be required to work on-call activities.

Company Benefits

Medical Insurance including a Health Reimbursement Account (HRA)
Health Savings Account (Company match of up to $50/month)
Flexible Spending Account
Dental Insurance
Vision Insurance
Company Sponsored Life Insurance and AD&D
Voluntary Life Insurance and AD&D
401(k) Retirement Savings Plan with 6% Company Match
Paid Time Off Accrual
Paid Sick Time
Volunteer Time Off
Employee Assistance Program (EAP)
Tuition and Certifications Reimbursement Programs
Gym Membership Reimbursement
Eight (8) Paid Holidays Annually
(1) Floating Holiday Annually

EnviroTech Services, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EnviroTech Services

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Fleet Maintenance and Compliance Manager